Practically all important information that we work with nowadays reaches us via corporate email. That’s why email security is so important for companies. Here we offer some advice to bear in mind to prevent unauthorized people from accessing your email – and the information it contains.
10 Tips for protecting your company’s email
Many of the cyber-attacks that target large companies can be traced back to email. When all’s said and done, this is the place where a company’s most useful information can be found; where employees chat; where credit card details -even passwords- are sent. Read on if you want to know how to look after this information.
- The first thing you should be thinking about as a company owner is training your staff in IT security, to eliminate dangerous behavior when using company email.
- Employees can counter risks by deleting old emails. You accumulate hundreds (even thousands) of messages in the belief that the information is really important (it could be for a cyber-criminal!). If you genuinely regard the information as vital, you could always save it to an external hard drive or data base and then delete the original emails.
- Encrypt your email. One of the main features of corporate email is that it gives companies control over sensitive information, and prevents it from being circulated through employees’ personal email accounts. The best way to ensure such control and keep it from falling into the wrong hands is to encrypt it.
- When you have to create a password make sure it’s complex and that nobody could guess it. That said, make sure you can easily remember it too.
- You should also be careful when starting a corporate email session from public computers in libraries, Internet cafes and the like. Make sure you close the session before leaving the computer, though even then you can leave traces of your activity that are easily detected by cyber-criminals. Better only to access your company email on trusted networks.
- Don’t give your email address to everyone, and don’t post it on public Internet sites, remember that scammers are always on the lookout for new victims.
- Careful with fake emails that try to trick you into resetting passwords as part of a supposed security check. These are normally scams designed to steal your passwords and access your email account. If you really need to change your password, go to your email provider’s website and make any changes from there, but don’t click on links sent to you via email.
- On a similar note: don’t even open emails sent from unknown sources.
- And of course don’t forget that company email is a working tool, it’s not for exchanging messages with friends and family. Remembering this will also help keep information from falling into the wrong hands.
- Last but not least, a good tool for protecting email from malware and other dangerous content is Panda GateDefender, which can prevent unwanted files from entering into contact with your company’s most sensitive data. This software filters spam to safeguard employee productivity, and also enables the secure and centralized storage and administration of your network’s users’ messages, ensuring flexibility and complete connectivity.
I agree, we have some internal employees hacking other employees email accounts and sending fake emails to many female coworkers harrassing them for fake dates and hookups. Its hars to pin point who is doing it but eventually we will fins out who is doing it. but great article.